Executive Assistant

WORK OPTION: Hybrid

The NBA is committed to providing a safe and healthy workplace.  To safeguard our employees and their families, our visitors, and the broader community from COVID-19, and in consideration of recommendations from health authorities and the NBA’s own advisors, any individual working onsite in our New York and New Jersey offices must be fully vaccinated against COVID-19. The NBA will discuss accommodations for individuals who cannot be vaccinated due to a medical reason or sincerely held religious belief, practice, or observance.

Job Summary
As an Executive Assistant, you will provide clerical and administrative support to multiple senior executives of the Marketing Team. Your ability to think quickly, communicate effectively, and creatively problem-solve multiple tasks across those you support is essential to this function. You are a results-oriented team member with experience in helping to optimize executive efficiency and make actionable recommendations for how to do that. You have a strong work ethic as we encourage and support ambitious self-starters with strong social skills and the ability to work cohesively.
 
We expect you to maintain a high degree of confidentiality and sensitivity while positively engaging with various partners. You also embody the league's core values of integrity, teamwork, respect, and innovation. We are an agile organization looking for staff members with a player-coach mindset willing to roll up their sleeves and dig into the details. We advocate for those who collaborate on contemporary ideas when building new processes and completing tasks. This role is for a creative individual who thrives in a fast-paced environment and is passionate about navigating the future with us!

Major Responsibilities
•    Manage the schedule and calendars for multiple executives with a high level of attention to detail
•    Coordinate and arrange all details of internal and external meetings for executives and their teams
•    Communicate with internal team members and external partners on behalf of the executives
•    Prepare expense reports, including on-demand travel expense reports according to T&E policy
•    Coordinate domestic and international travel, considering tight schedules and creating detailed itineraries
•    Proactively anticipate and address communication and efficiency issues
•    Handle meeting logistics, including but not limited to attendee availability, booking conference rooms, tech needs, catering orders, meeting agenda, and prep materials
•    Support key tentpole events by assisting with team travel registrations and event credential submissions; Capable of becoming quickly familiar with company policies and internal systems ( ME  for event travel, and credential protocols)
•    Assist in planning and execution of occasional events (team building, offsites, and social) involving key executives and team members
•    Coordinate presentations and team communications
•    Capable of handling ad-hoc, quick deadline assignments and additional office duties as assigned
•    Attend departmental team meetings as needed
•    Be a competent right hand to the Senior Executive Assistant supporting the CMO and Head of Operations

Required Education/Professional Experience
•    Bachelor's degree preferred 
•    5+ years of experience supporting 2-4 senior executives

Required Skills/Knowledge Attributes
•    Able to work autonomously and quickly, navigate ambiguity with great attention to detail, and maintain confidentiality.
•    Highly organized, efficient, with strong customer service skills and a pleasant, personable demeanor
•    Exceptional interpersonal skills and high effectiveness in communicating across all levels of an organization, including senior-level management; friendly and helpful demeanor
•    Strong ability to prioritize and manage multiple tasks effectively, demonstrate consistent problem-solving skills within regular operating hours while maintaining high productivity 
•    Track record of successfully working as part of a team in a fast-paced office environment
•    Proficiency in Microsoft Office suite.
•    Experience with corporate travel and expense software a plus 

Salary Range: $80,000 - $95,000 

Job Posting Title: Associate Manager 

We Consider Applicants For All Positions On The Basis Of Merit, Qualifications And Business Needs, And Without Regard To Race, Color, National Origin, Religion, Sex, Gender Identity, Age, Disability, Alienage Or Citizenship Status, Ancestry, Marital Status, Creed, Genetic Predisposition Or Carrier Status, Sexual Orientation, Veteran Status, Familial Status, Status As A Victim Of Domestic Violence Or Any Other Status Or Characteristic Protected By Applicable Federal, State, Or Local Law.